3 Ways to Improve Your Tenant Turnover Maintenance
For all property managers around a university or college campus… it is tenant turnover season! Now that summer is coming to an end, new students will come from long summer breaks to discover their new abode for the upcoming semester or school year. Making sure your tenant turnover maintenance process is efficient and optimized can help you save time, money, and potentially increase profits for the forthcoming lease term.
Create a Proactive Process
The majority of delays, when it comes to prepping your property for new tenants, often falls on management waiting until the last minute to begin the process. As stated previously, an elongated tenant turnover period could result in lesser profits for your business! It could even mean that the new renters who are moving in could have a bad initial experience, which in turn could create problems in the future.
When creating your own proactive plan consider the suggestions below to assist in making the transition between customers as simple as possible:
- Schedule an Informal Walkthrough with your Current Tenants — This can help in setting expectations for what needs to be cleaned and fixed by your tenants. Of course, this is listed in your agreement, but, a friendly reminder can help speed up the process. You can also use this opportunity to discover what additional cleanup or repairs you need to do once they’ve completely moved out.
- Pre-Purchase Supplies — Don’t hesitate to buy the necessities you know you’ll need for your new lodgers. Light bulbs, basic cleaning supplies, new blinds, and air filters are all common enough that most management companies or residence hall directors can confidently buy these ahead of time. If possible, utilize space inside the rental property to store these items for easy access when the time comes.
- Perform Outdoor Tasks BEFORE your Current Tenants Leave — If your property or student residence has any landscaping or outdoor maintenance to handle, it can help expedite your process to complete it when your current tenants are still in the property. It’s common for landscaping, window cleaning, and power washing to be performed in a wider gap of time than most general maintenance tasks, so it’s a great idea to get these done before your immediate renters move out!
Develop an All-Inclusive Checklist
Once your current roomers have stayed their last day and removed all of their items from the premises, it’s go time. You need to turn this property over quickly, but there is so much to do that you don’t know where to start! That’s where an all-inclusive checklist comes into place. This won’t only help you, but, if you have additional employees, this will assist them as well! Check out our suggestions below to help you get started on your own.
- Repainting of Doors, Walls, Crown Molding, etc.
- Chimney Sweeping
- Vent Cleaning
- Fire Escape Inspection
- Lubrication of Door Hinges
- Replacing Toilet Valves and Flappers
- Gutter Cleaning
- Lock Changes
- Power Washing Exterior Sideways and Walkways
- Replacing Smoke & CO Detectors
- Water Damage & Mold Replacements
- Replacing any Utilities (Washer, Dryer, Microwaves, etc.)
Hire the Right Help
With larger housing projects such as dormitories and student apartments, it’s a necessity to recruit a team that can help you speed along the turnover process. The most common mistake management companies make is hiring many different niche contractors. If you’re trying to save money and time, it’s best to hire one versatile contractor who specializes in all or most of your needs.
Look over the checklist you created above and try to find a singular company that can check all the boxes you can’t do yourself. Developing a relationship with your trusted vendor for years to come will not only make them more efficient year after year, but also ultimately help you save time from finding more help with every new tenant.
Don’t have a trusted Turnover vendor? Consider Handy-Matt!
With a full-service handyman team, we want to be the one-stop call for all of your turnover projects in the Columbia, Missouri area. Our team is skilled and experienced in all facets of commercial maintenance, and is excited about getting the job done efficiently the right way, and for the right price.
Whatever type of commercial residence you own, from student housing to residential apartments, Handy-Matt can help! Regular property maintenance and efficient turnovers are crucial for maximizing profit and tenant relations as a property manager. Our mission at Handy-Matt is to form a seamless relationship, making this part of the job much easier for you. Contact Handy-Matt to learn more!